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Scheduling medical office appointments is often time-consuming and a task that requires a dedicated person to be on standby at all hours of the day. From taking calls to facilitating emails to listening to voicemails to working through a physician’s calendar, there is no question that medical practice appointment scheduling does not include merely a single task, but many tasks that can not fall by the wayside.
However, instead of burdening one of your staff members with these busy and involved tasks, why not consider incorporating the assistance of a medical appointment scheduling service? This will improve efficiency, make sure no medical appointment scheduling falls through the cracks, and provide peace of mind for both you and your patients.
Scheduling medical office appointments can be a tedious task at times, but this doesn’t mean that it is not crucial to the business. After all, where would a physician be if the day was not full of patients in need? Additionally, scheduling medical office appointments is not the only task that needs to be done in a medical practice office. There are many daily duties that need to be taken care of to make sure the office runs smoothly and effectively.
By partnering with a medical appointment scheduling service, you can free up your staff for all of the other office tasks that require attention, whatever these might be.
There’s nothing more frustrating for a patient than to be placed on hold or to have to navigate a complicated menu tree when they’re trying to simply cancel, change or make an appointment. And what’s more is that patients remember this type of scenario, and will think about their phone experience with your staff (or menu tree) the next time they call.
The reality is that if patients are calling, it’s because they need to address something right away, whether that is booking an appointment, rescheduling an appointment, canceling an appointment, or perhaps they just have a series of questions that need to be addressed. By partnering with a medical appointment scheduling service, you can improve your patient experience dramatically.
Not to mention, you can take the stress off your shoulders, as you will be confident knowing that your staff is not too bogged down to make sure your office operations are running smoothly, and your patients are happy because their calls and concerns are being addressed in real-time.
And let’s face it, the assistance of a medical office appointment solution will make your staff happier and more productive as well. After all, when scheduling medical appointments is a job that everyone shares, patient care often suffers during those busy rush times. This is because staff members often have other items that are on their minds, and are not able to dedicate themselves entirely to the scheduling portion of the job. But on the other hand, partnering with an off-site medical appointment scheduling service who can take as many or as few calls as your patients make and handle their inquiries efficiently is a win-win for everyone involved.
Try Answering Service Care! We’re more than just a medical appointment scheduling solution. We’re a patient-first answering service that’s constantly updating our HIPAA-compliance training so we can stay current with the changes to the law for medical offices like yours, and maintain professional privacy and comfort for your patients.
Receive your messages securely and in compliance with HIPAA laws.
Courteous, competent and cost-effective trained live operators.
Never miss an appointment – or an opportunity for an appointment.
Answering Service Care makes sure you never miss a call.
Just because your office isn’t open 24/7 doesn’t mean your patients don’t try to call to make appointments. After all, emergencies and concerns arise at all hours of the day, and your patients want to be heard. Instead of forcing them to take time during their lunch hour to call your office, a medical appointment scheduling service can make, change or cancel an appointment any time of the day or night.
Medical practice appointment scheduling services make it easier for your patients, whether they are looking to schedule an appointment, change an appointment, cancel an appointment, or just ask a question.
Even if you generally handle your own appointments, there will be times that you simply can’t get to the phone. Either the office is full of patients, or your phone is ringing off the hook, or you are simply bogged down with work and cannot dedicate the time required to handling calls. This is where a medical appointment scheduling service really shines.
Your medical appointment scheduling service can take over those calls and handle the appointments that need addressing. Since they work with software that updates your calendars in real time, you’ll never have to worry about double-bookings.
As your practice grows, you’ll need more help to keep on top of all the people moving in and out of your office. That goes doubly for the callers who are making appointments and inquiries.
A dedicated medical appointment scheduling service can take the place of a full-time staff of operators and save you more than time and efficiency, but money as well. Instead of paying a full salary for operators who may often just be waiting for the phone to ring, your answering service schedulers only charge you per call, saving you plenty.
When you need to optimize your internal staff, there’s nothing that works as efficiently as a medical appointment scheduling solution from Answering Service Care. Call us today to find out how to streamline your office labor. We’re available at 1-800-430-6511 to help you figure out how to make the most of what a medical appointment scheduling service can offer.
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